SANTA CRUZ HOME SHOW TERMS AND CONDITIONS
SANTA CRUZ HOME SHOW
TERMS AND CONDITIONS
Contract acceptance. A contract shall not exist between the parties
until accepted by show management. Acceptance shall be
indicated by a signed (show management signature) conformed
contract. A conformed copy of the contract shall be returned to
exhibitor upon acceptance. No verbal reservations are accepted
and no “holding” of space will occur without receipt of a minimum
50% deposit. All monies paid within one month of the event must
be remitted in the form of cash, bank cashier’s check or postal
money order made payable to “Santa Cruz Home Shows”.
3. PAYMENT OF BALANCE: Exhibitor will remit the remaining
balance of space prior to ten days before the show. Spaces contracted
after this date shall require a 100% payment. Any space not paid
for in full within one month of the event, including any
additional fees, shall be deemed abandoned and shall be
reassigned. Deposits shall be deemed earned.
4. LATE FEE: Exhibitor agrees to and shall be charged a LATE
FEE, on the total contract amount, for outstanding balances after
thirty days as follows:
10% if received after ten days
25% if received thirty days
5. SELLERS PERMIT: Exhibitor shall complete and return a State
of California – Board of Equalization form BOE-410D
(Verification of Seller’s Status); or provide the same information
on this form. If not selling at the show, exhibitor will so indicate
on the BOE-410D or this contract form. (Seller’s information must
be on file for every exhibitor, whether or not exhibitor is selling at
6. PRODUCTS / SERVICES TO BE DISPLAYED: All exhibits,
products and handouts are subject to final approval of
Management. Only those products and services listed on the
contract may be sold or displayed. Substitutions are not allowed
without Management’s written consent. Violation of this clause
will result in removal of items not specifically identified and
possible removal of the entire exhibit. There are no exclusive
rights granted for products, services or brand names, unless granted
in writing by Management. Management reserves the right to limit
the number of exhibitors in any category as well as the number of
spaces required for a category.
7. CONTRACT APPLICATION: Management reserves the right to
reject any application for exhibit space without prejudice.
8. EXHIBIT SPACE: Exhibitor shall receive square footage
contracted for although exact dimensions could vary due to layout.
9. BOOTH ASSIGNMENT: Management reserves the right to make
such modifications and change exhibit space assignments as may
be necessary to adjust the floor plan or category location at any
time to meet the needs of the Show. Exhibitor shall not assign or
sublet exhibit space without the written consent of Management.
Only the signage, literature or advertising of the exhibitor whose
name appears upon the face of this contract can be placed at the
10. SET-UP / UNOCCUPIED SPACE: In the event Exhibitor shall
fail to check-in or occupy said space 3 hours before show opening,
the Management is authorized to occupy or cause said space to be
occupied in such a manner as it may deem best for the interest of
the Show without rebate to Exhibitor and without releasing
Exhibitor from any liability hereunder.
11. EXHIBIT STAFFING: An Exhibitor Representative shall be
present in the booth during all show hours. All demonstrations and
promotional activities must be confined to the limits of the exhibit
space. Management shall have the sole discretion over sound
equipment used, the intent of which is that sound systems shall not
be objectionable to neighboring Exhibitors.
12. REMOVAL OF EXHIBITS: Exhibit is not to be removed prior to
close of show on final day. Exhibitor agrees to an “early
breakdown” FEE of $400.00 in the event that exhibitor shall for
any reason breakdown prior to the advertised closing hour on any
day of the show. The exhibit must be removed from the buildings
and grounds no later than 12pm (noon) on the day following the
Show close. Any items left after that time will be removed at the
13. LICENSES, FEES & PERMITS: Any and all licenses, city,
county, state or federal, inspections, taxes or permits required by
law of any exhibitor in the installation or operation of his display
shall be the sole responsibility of Exhibitor at his own expense.
14. INSURANCE: Exhibitor represents to Management that it has and
will maintain public liability and property damage insurance,
insuring against all liability of Exhibitor and its authorized
representatives out of and in connections with Exhibitor’s use of
15. HOLD HARMLESS: Exhibitor shall hold Show Management,
and its officers, agents and employees, harmless from all damages
arising out of damage to any person or property occurring in, on or
about Exhibitor’s space. Exhibitors and agents of Exhibitors who
will be using vehicles to transport equipment, merchandise or
materials during set-up, show days and tear-down, must carry valid
motor vehicle liability insurance. The Exhibitor will be responsible
for any damage or injury caused by such vehicles.
16. COMPLIANCE: If Exhibitor fails to comply in any and all
respects with the terms of this contract, the Management shall have
the right to resell said space. Exhibitor, however, will be liable for
any loss suffered by the Management hereby, and the Management
shall retain any payment theretofore made by the Exhibitor to apply
towards such loss.
17. EXHIBITOR CANCELLATION: Cancellations must be in
writing. Deposits and payments of any kind are non-refundable.
18. SHOW CANCELLATION: If the Management, for any reason,
finds it necessary to cancel the Show, it shall have the right to
cancel this contract and upon refund to exhibitor of any monies
paid for space rental, the Management shall have no further liability
19. LIABILITY: In case said premises shall be destroyed by fire or
other elements, or in the case of Government intervention or
regulation, military activity, strikes or any other circumstances
shall make it impossible or inadvisable for the Management to hold
the Show at the time and place herein provided, then and thereupon
this contract shall terminate and Exhibitor shall and does hereby
waive any claim for damages or compensation, except the return of
the amount already paid for space rental. There shall be no further
liability on the part of either party.
20. NON-GUARANTEE: Management shall remain free of harm of
product sales, attendance, exclusive privileges or exhibitor
21. BAD CHECK: Management reserves the right to collect damages
and/or penalties, as allowed by law on all returned checks.
22. LITIGATON: If a suit or action is filed regarding this contract, the
Exhibitor promises to pay the Management costs and reasonable
attorney fees in such a manner as set by the court. Any litigation
must be filed within the court system of San Bernardino County.
23. INTERPRETATION: The terms and conditions, printed herein as
well as all Santa Cruz Home Shows rules, regulations and policies
found on the santacruzhomeshow.com website, are made a part
hereof, and Exhibitor agrees to be bound by each and every one
thereof. The Management shall have full power in the matter of
interpretation, amendment and enforcement of all said rules and
regulations, and with any such amendment when made and brought
to notice of the Exhibitor, shall be and become a part hereof as
though duly incorporated herein.